About Us

 
Tuskegee University is an independent and state-related institution of higher education.  Its programs serve a student body that is coeducational as well as racially, ethnically and religiously diverse.

 




Posting Date:                         July 25, 2014

Posting Closing Date:           August 1, 2014

Position:                                 Administrative Assistant   

Location:                                VP for Capital Projects & Facilities Management

(This is Full-time position)

Essential Duties

  • Assist Vice President in the coordination, operation and management of office services
  • Assure that clerical/support functions are efficiently discharged
  • Schedule staff meetings with the Vice President and area managers
  • Determine procedures and flow of work, assignments, coordination, and production
  • Coordinate between departments and operating units in resolving day-to-day administrative and operational problems
  • Operate standard office machines, including personal computer
  •  Make appointments, coordinate meeting, arrange travel and lodging
  •  Organize and maintain general office files
  •  Take minutes at meetings conducted by VPCP when necessary
  •  Prepare meeting minutes, meeting notes and internal support materials
  •  Review and answer correspondence per directive of the VPCP
  •  Receive and distribute incoming mail
  •  Assure necessary confidentiality of information
  •  Compose routine letters, draft forms, compile factual reports which require exercising individual judgment and originality
  •  Type/process letters, reports, purchase requisitions, local orders, vouchers and check request
  •  Type PAF forms, inventory, blanket orders, renew subscriptions for the year and compile Employee Work Record Sheets
  •  Perform other related duties as assigned

Qualifications

  • Bachelor’s degree (Years of experience can be substituted for degree)
  • Three to five years’ experience which must have included the performance of responsible administrative and office management duties
  • Ability to type approximately 50 Net Words/Min. with accuracy (TEST SHOULD BE TAKEN BEFORE SUBMISSION OF APPLICATION)
  • Must have the capability to assume responsibility without supervision, delegate effectively, and work well with others
  • Computer experience on WordPerfect 6.1, Microsoft, Web Site, Internet, Benefactor, Fax Machines, etc.
  • Knowledge of office management
  • Knowledge of basic communication skills, including grammar, punctuation and spelling rules

Additional Desirable Qualifications

College graduate preferred. University training in business, office administration or related area

Salary

Commensurate with training, experience, and University Compensation Plan    

**The statements contained in this job announcement reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility.  It should not be considered an all-inclusive listing of work requirements. **

APPLICATIONS will be accepted in the Office of Human Resources. Each applicant should complete a Tuskegee University employment application, and submit (3) letters of references and a copy of the appropriate transcript for the educational requirements with the submission. Incomplete application and/or application packets received after the deadline of August 1, 2014 at 4:00p.m., CST will eliminate the possibility of an interview.  Applicants must meet the minimum qualifications and must submit a completed application in order to be considered for the position.  The University reserves the right not to fill the position in the event of budgetary or operational constraints.

Human Resources Department

Attn: H. Tate

101 Kresge Center

Tuskegee University

Tuskegee, Alabama 36088

Email Address: employment@mytu.tuskegee.edu               Fax: 334-724-4319

Equal Employment Opportunity Employer-Male/Female/Veteran/DisabledFederal law requires identity and employment eligibility