Posting Date: May 5, 2015                             Posting End Date: May 30, 2015

Position: Administrative Assistant                Location: Department of History and Political Science

Status: Full Time

Special Qualifications

In keeping with the President’s commitment to Tuskegee University becoming an “Outcomes-Oriented University,” the ideal Administrative Assistant in the Department of History and Political Science will possess the willingness to use their expertise to assist in the university’s efforts to be a sustainable academic organization committed to excellency.

President Johnson’s Vision Document  

http://www.tuskegee.edu/about_us/administration/vision_document.aspx

Presidential Commentary

http://www.tuskegee.edu/about_us/administration/the_washington_digest.aspx

ESSENTIAL DUTIES AND RESPONSIBLITIES:

  • Serves as the administrative assistant to the Department Head, History and Political Science
  • Provides support for faculty members of the Department
  • Develops and maintains files and database for tracking/quarterly reporting the status of grant deliverables, preparation and submission of the annual reports
  • Handles the budget fiscal management related to the Department including maintaining records of requisitions, purchase orders, project budgets, check requests and other fiscal matters
  • Procurement and maintenance of office supplies
  • Arranging itinerary and coordinating travel arrangements for the Department Head and other full-time faculty members of the Department
  • Maintains the Department Head’s daily schedule, assisting in preparations for on-campus and external meetings including site visits and seminars
  • Maintain active calendar for Black History Month, Women’s History Month and other activities.  Also, contact potential speakers and visitors for travel arrangements, etc.
  • Assists in typing proposals and reports
  • Takes and prepares minutes of lecture/course meetings
  • Assists in preparing the Departmental website and program brochures and other items for dissemination

OTHER RESPONSIBILITES

  • Performs other related duties as assigned

Qualifications

  • Bachelor’s degree; a combination of education and years of experience may be substituted
  • Three to five years of experience that must have included the performance of responsible administrative and office management duties
  • Ability to type approximately 50 Net Words/min with accuracy (TEST SHOULD BE TAKEN BEFORE SUBMISSION OF APPLICATION)
  • Knowledge of office management and procedures
  • Knowledge of basic office skills
  • Knowledge of Microsoft Office programs (Word, EXCEL, PowerPoint, etc.)
  • Experience with computers, financial packages and other fiscal management tools
  • Ability to operate standard office equipment
  • Ability to compose letters and documents
  • Must be a team player

Salary

Commensurate with education, training and experience   

**The statements contained in this job announcement reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility.  It should not be considered an all-inclusive listing of work requirements. **

APPLICATIONS will be accepted in the Office of Human Resources.  Each applicant should complete a Tuskegee University employment application and submit a resume/CV, (3) letters of references (with detailed contact information) and copies of unofficial transcripts (official transcript(s) will be required upon hire). Incomplete application and/or application packets will eliminate the possibility of an interview. Applicants must meet the minimum qualifications and submit a completed application packet in order to be considered for the position.  The University reserves the right not to fill the position in the event of budgetary or operational constraints.

Human Resources Department

Attn: Employment/Recruitment 

101 Kresge Center

Tuskegee University

Tuskegee, Alabama 36088

Email Address: employment@mytu.tuskegee.edu                      Fax: 334-724-4319

Equal Employment Opportunity Employer-Male/Female/Veteran/Disabled

Federal law requires identity and employment eligibility verifications on Form I-9 within three (3) business days of employment. Must be able to pass a drug screen and background check.