HR SOP | Tuskegee University

Standard Operating Procedures

Complete a SPRF (Staff/Faculty Personnel Requisition Form)
Create the Staff Position Announcement
Send an electronic Word document of the position announcement (template available above) to J. Bibb (jbibb@tuskegee.edu) for posting purposes (Word Format ONLY)*
Attach the SPRF, Justification, and Position Announcement documents (as a complete packet) and begin the signature approval process:
- Supervisor/Dean/Dept. Head
- General Officer
- Grants Manager
- Budget
- CFO
- Provost (Incl. Faculty w/Staff Appts.)
- Human Resources
- President(Obtained by HR only)
The position will be posted within 2-3 business days after all signatures have been received by all departments
All positions are posted for a minimum of (7) seven business days and must include a closing date.

After (7) seven business days from the post date, departments can request (completed) submitted applications via email at employment@tuskegee.edu
Application packets are forwarded to include HR Referral Form and OHR approved Interview Questions
All interviews are conducted within the specific departments by the Dept. Head/Supervisor
After interviews are complete, department creates Hiring Referral Packet to include:
- PAF (Personnel Action Form)
- HR Referral Form (provided by OHR)
- Interview Questions & Answers for all candidates interviewed
- Selected candidates’ application materials
The Hiring Referral Packet will begin the signature approval process
- Supervisor/Dean/Dept. Head
- General Officer
- Grants Manager
- Provost (Faculty w/Staff Appts.)
- Budget
- CFO
- Human Resources
- President (Obtained by HR only)
Selected candidate is notified and a Conditional Offer of Employment is made once it is received by HR (After final approval from Office of the President)
Pre-employment background screening will be conducted
New Hire Orientation is scheduled

Complete a SPRF (Staff/Faculty Personnel Requisition Form)
Create the Faculty Position Announcement
*Send an electronic Word document of the position announcement (template available above) to J. Bibb (jbibb@tuskegee.edu) for posting purposes (Word Format ONLY)*
Attach the FPRF, Justification and Position Announcement documents (as a complete packet) and begin the signature approval process:
- Supervisor/Dean/Dept. Head
- General Officer
- Grants Manager
- Budget
- CFO
- Provost
- Human Resources
- President(Obtained by HR only)
The position will be posted within 2-3 business days after all signatures have been received by all departments
All positions are posted for a minimum of (7) seven business days and must include a closing date

After (7) seven business days from the post date, departments can request (completed) submitted applications via email at employment@tuskegee.edu
Application packets are forwarded to include HR Referral Form and OHR approved Interview Questions
All interviews are conducted within the specific departments
After interviews are complete, department creates Hiring Referral Packet to include:
- PAF (Personnel Action Form)
- HR Referral Form (provided by OHR)
- Notice of Appointment (Faculty Contract)
- Interview Questions & Answers for all candidates interviewed
- Selected candidates’ application materials.
The Hiring Approval Packet will begin the signature approval process
- Supervisor/Dean/Dept. Head
- General Officer
- Grants Manager
- Provost (Faculty w/Staff Appts.)
- Budget
- CFO
- Human Resources
- President(Obtained by HR only)
Conditional Offer of Employment is made once it is received by HR (After final approval from Office of the President)
Pre-employment background screening will be conducted
NOTE: FACULTY PACKETS MUST INCLUDE AN EXECUTED FACULTY CONTRACT WITH SPECIFIC SALARY OFFER. Employee will sign contract at Orientation.
New Hire Orientation is scheduled within 2-3 business days
A copy of all pertinent documents will be provided to the Office of the Provost, to include:
- PAF
- Notice of Appointment
- Application Materials