Tuskegee University

Standard Operating Procedures 

• Personnel Action Form (PAF) (fillable)
• Staff/Faculty Personnel Requisition Form (fillable)
• Job Description Template
• Position (FACULTY) Announcement Template *must include a closing date
• Position (STAFF) Announcement Template  *must include a closing date

HOW TO POST A JOB  – STAFF POSITIONS

• Complete a SPRF (Staff/Faculty Personnel Requisition Form)
• Create the Staff Position Announcement
• Send an electronic Word document of the position announcement (template available above) to Shirley Brown (sbrown@tuskegee.edu) for posting purposes (Word Format ONLY)*
• Attach the SPRF, Justification, and Position Announcement documents (as a complete packet) and begin the signature approval process:
  • Supervisor/Dean/Dept. Head
  • General Officer
  • Grants Manager
  • Budget
  • CFO
  • Provost (Incl. Faculty w/ Staff Appts.)
  • Human Resources
  • President(Obtained by HR only)
• The position will be posted within 2-3 business days after all signatures have been received by all departments
• All positions are posted for a minimum of (7) seven business days and must include a closing date. 

HOW TO HIRE - STAFF POSITIONS

• After (7) seven business days from the post date, departments can request (completed) submitted applications via email at employment@tuskegee.edu 
• Application packets are forwarded to include HR Referral Form and OHR approved Interview Questions
• All interviews are conducted within the specific departments by the Dept. Head/Supervisor
• After interviews are complete, department creates Hiring Referral Packet to include:
  • PAF (Personnel Action Form)
  • HR Referral Form (provided by OHR)
  • Interview Questions & Answers for all candidates interviewed
  • Selected candidates’ application materials
• The Hiring Referral Packet will begin the signature approval process
  • Supervisor/Dean/Dept. Head
  • General Officer
  • Grants Manager
  • Provost (Faculty w/Staff Appts.)
  • Budget
  • CFO
  • Human Resources
  • President (Obtained by HR only)
• Selected candidate is notified and a Conditional Offer of Employment is made once it is received by HR (After final approval from Office of the President)
• Pre-employment background screening will be conducted
• New Hire Orientation is scheduled

 HOW TO POST A JOB - FACULTY POSITIONS

• Complete a SPRF (Staff/Faculty Personnel Requisition Form)
• Create the Faculty Position Announcement
• *Send an electronic Word document of the position announcement (template available above) to Shirley Brown (sbrown@tuskegee.edu) for posting purposes (Word Format ONLY)*
• Attach the FPRF, Justification and Position Announcement documents (as a complete packet) and begin the signature approval process:
  • Supervisor/Dean/Dept. Head
  • General Officer
  • Grants Manager
  • Budget
  • CFO
  • Provost
  • Human Resources
  • President(Obtained by HR only)
• The position will be posted within 2-3 business days after all signatures have been received by all departments
• All positions are posted for a minimum of (7) seven business days and must include a closing date

HOW TO HIRE - FACULTY POSITIONS

• After (7) seven business days from the post date, departments can request (completed) submitted applications via email at employment@tuskegee.edu 
• Application packets are forwarded to include HR Referral Form and OHR approved Interview Questions
• All interviews are conducted within the specific departments
• After interviews are complete, the department creates Hiring Referral Packet to include:
  • PAF (Personnel Action Form)
  • HR Referral Form (provided by OHR)
  • Notice of Appointment (Faculty Contract)
  • Interview Questions & Answers for all candidates interviewed
  • Selected candidates’ application materials.
• The Hiring Approval Packet will begin the signature approval process
  • Supervisor/Dean/Dept. Head
  • General Officer
  • Grants Manager
  • Provost (Faculty w/Staff Appts.)
  • Budget
  • CFO
  • Human Resources
  • President(Obtained by HR only)
• Conditional Offer of Employment is made once it is received by HR (After final approval from Office of the President)
• Pre-employment background screening will be conducted
• NOTE: FACULTY PACKETS MUST INCLUDE AN EXECUTED FACULTY CONTRACT WITH SPECIFIC SALARY OFFER. The employee will sign contract at Orientation.
• New Hire Orientation is scheduled within 2-3 business days
• A copy of all pertinent documents will be provided to the Office of the Provost, to include:
  • PAF
  • Notice of Appointment
  • Application Materials