Standard Operating Procedures 

HOW TO POST A JOB  – STAFF POSITIONS

  • Complete a SPRF (Staff/Faculty Personnel Requisition Form)
  • Create the Staff Position Announcement
  • Send an electronic Word document of the position announcement (template available above) to J. Bibb (jbibb@tuskegee.edu) for posting purposes (Word Format ONLY)*
  • Attach the SPRF, Justification, and Position Announcement documents (as a complete packet) and begin the signature approval process:
    • Supervisor/Dean/Dept. Head
    • General Officer
    • Grants Manager
    • Budget
    • CFO
    • Provost (Incl. Faculty w/Staff Appts.)
    • Human Resources
    • President(Obtained by HR only)
  • The position will be posted within 2-3 business days after all signatures have been received by all departments
  • All positions are posted for a minimum of (7) seven business days and must include a closing date. 

HOW TO HIRE - STAFF POSITIONS

  • After (7) seven business days from the post date, departments can request (completed) submitted applications via email at employment@tuskegee.edu 
  • Application packets are forwarded to include HR Referral Form and OHR approved Interview Questions
  • All interviews are conducted within the specific departments by the Dept. Head/Supervisor
  • After interviews are complete, department creates Hiring Referral Packet to include:
    • PAF (Personnel Action Form)
    • HR Referral Form (provided by OHR)
    • Interview Questions & Answers for all candidates interviewed
    • Selected candidates’ application materials
  • The Hiring Referral Packet will begin the signature approval process
    • Supervisor/Dean/Dept. Head
    • General Officer
    • Grants Manager
    • Provost (Faculty w/Staff Appts.)
    • Budget
    • CFO
    • Human Resources
    • President (Obtained by HR only)
  • Selected candidate is notified and a Conditional Offer of Employment is made once it is received by HR (After final approval from Office of the President)
  • Pre-employment background screening will be conducted
  • New Hire Orientation is scheduled

 HOW TO POST A JOB - FACULTY POSITIONS

  • Complete a SPRF (Staff/Faculty Personnel Requisition Form)
  • Create the Faculty Position Announcement
  • *Send an electronic Word document of the position announcement (template available above) to J. Bibb (jbibb@tuskegee.edu) for posting purposes (Word Format ONLY)*
  • Attach the FPRF, Justification and Position Announcement documents (as a complete packet) and begin the signature approval process:
    • Supervisor/Dean/Dept. Head
    • General Officer
    • Grants Manager
    • Budget
    • CFO
    • Provost
    • Human Resources
    • President(Obtained by HR only)
  • The position will be posted within 2-3 business days after all signatures have been received by all departments
  • All positions are posted for a minimum of (7) seven business days and must include a closing date

HOW TO HIRE - FACULTY POSITIONS

  • After (7) seven business days from the post date, departments can request (completed) submitted applications via email at employment@tuskegee.edu 
  • Application packets are forwarded to include HR Referral Form and OHR approved Interview Questions
  • All interviews are conducted within the specific departments
  • After interviews are complete, department creates Hiring Referral Packet to include:
    • PAF (Personnel Action Form)
    • HR Referral Form (provided by OHR)
    • Notice of Appointment (Faculty Contract)
    • Interview Questions & Answers for all candidates interviewed
    • Selected candidates’ application materials.
  • The Hiring Approval Packet will begin the signature approval process
    • Supervisor/Dean/Dept. Head
    • General Officer
    • Grants Manager
    • Provost (Faculty w/Staff Appts.)
    • Budget
    • CFO
    • Human Resources
    • President(Obtained by HR only)
  • Conditional Offer of Employment is made once it is received by HR (After final approval from Office of the President)
  • Pre-employment background screening will be conducted
  • NOTE: FACULTY PACKETS MUST INCLUDE AN EXECUTED FACULTY CONTRACT WITH SPECIFIC SALARY OFFER. Employee will sign contract at Orientation.
  • New Hire Orientation is scheduled within 2-3 business days
  • A copy of all pertinent documents will be provided to the Office of the Provost, to include:
    • PAF
    • Notice of Appointment
    • Application Materials