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Posting Date: August 27, 2020                                                                 Posting End Date: October 27, 2020 

Position: Administrative Assistant                                            Department: Counseling and Wellness Center

Status: Full-time; Exempt

Special Qualifications
In keeping with the President’s commitment to Tuskegee University demonstrating “Excellence in Every Way”, the ideal Administrative Assistant will possess the willingness to use his or her expertise to assist in the University’s efforts to be a sustainable academic organization committed to excellence.

Essential Duties and Job Responsibilites 
We are seeking an administrative assistant who excels at communicating clearly and calmly with students, referral sources, and office staff while multitasking a variety of responsibilities in a sometimes fast-paced environment.  The right candidate will be able to work independently and take direction from staff, be proficient with PC computers, Banner/Colleague, MS Office program, smartphones and texting, able to implement and manage Titanium Counseling Software, and multitask calls, emails and greeting clients.

  • Performs general office duties, including answering phones using good customer service, greeting students, guests and visitors, scheduling appointments, preparing materials, filing, and processing incoming and outgoing correspondence.
  • Responsible for checking in students and guests.
  • Manage student and staff calls, emails, texts and faxes.
  • Implement Titanium and schedule and track clients using Titanium scheduling system/. Troubleshoot scheduling and other related issues.
  • Assist Counseling Center staff with developing outreach and engagement programs. 
  • Provides administrative support to the Counseling Center Staff as needed.
  • Maintains office supplies, coordinates travel and completes purchase order requests process.
  • Maintains sensitivity, understanding, and respect for a diverse academic environment, inclusive of students, faculty, and staff of varying social, economic, cultural, ideological, and ethnic backgrounds.
  • Seeks opportunities to gain knowledge and implement more effective and efficient processes
  • Supports the mission, vision, and values of the University.
  • May require evening and weekend hours of operation during major programs and events.  Performs other duties as assigned which support the purpose and initiatives of the Counseling Center.

Qualifications

  • High school diploma or GED required.
  • Associate's degree in Business Administration, Professional Administration, or related preferred.
  • 1 - 3 years of experience required.
  • Knowledge and experience working in HBCU communities.
  • Knowledge of student affairs and student activities programs.
  • Working knowledge of higher education and diverse student populations.
  • Must have a valid driver’s license or ability to obtain within 30 days of employment.

Salary
Commensurate with education, training and experience
 

The statements contained in this job announcement reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility.  It should not be considered as an all-inclusive listing of work requirements.     

Applications
Applications are available at the following link:
https://www.tuskegee.edu/Content/Uploads/Tuskegee/files/HR/Fillable-TU-EMPLOYMENT-APPLICATION.pdf

Each applicant, including all current/existing employees, must complete and submit a Tuskegee University employment application, resume/CV, and 3 to 5 letters of reference with detailed contact information.  Copies of unofficial transcripts must also be submitted (official transcript(s) will be required upon hire). Applicants must meet the minimum qualifications and submit a completed application packet for consideration of the position.  The University reserves the right not to fill the position in the event of budgetary or operational constraints.

Completed applications may be mailed or submitted electronically to:
Office of Human Resources
Attn: Employment/Recruitment
1200 West Montgomery Road
101 Kresge Center
Tuskegee University
Tuskegee, Alabama 36088
Email Address: employment@tuskegee.edu     Fax: 334-724-4319

Equal Employment Opportunity Employer-Male/Female/Veteran/Disabled
Federal law requires identity and employment eligibility verifications on Form I-9 within three (3) business days of employment.
Must be able to pass a drug screen and background check.