Close this Alert

Close this Alert

Posting Date:  May 13, 2022                            REPOSTING                                       Posting End Date: August 13, 2022

Position: Medical Records Specialist                                                                           Department: Veterinary Medical Teaching Hospital/College of Veterinary Medicine

Status: Full-time

Special Qualifications
In keeping with the President’s commitment to Tuskegee University Becoming “One Tuskegee,” the ideal ideal Medical Records Specialist will possess the willingness use their expertise in transforming Tuskegee into a leading 21st century living and learning environment.

Essential Duties and Job Responsibilities

  • Supervise and manage medical records unit staff
  • Oversee budget, quality improvement, evaluation, and hiring within the medical records unit.
  • Pull, review and audit patient record in a timely manner with accuracy and completeness.
  • Develop policies and procedures for collecting, organizing, managing, and reporting accurate information
  • Ensure that the information valid, accurate, accessible with security protocols within electronic filing systems
  • Prepare medical records for appointments and subsequent filing.
  • Use veterinary classification software to assign clinical codes for procedures and diagnosis
  • Observe confidentiality and safeguards all patient related information
  • Maintain electronic records for collection, storage, analysis, retrieval, and reporting
  • Provide data for internal analysis and external exporting for CVM and VMTH leadership
  • Maintain a positive working report with inter-department personnel, as well other clinical departments within the VMTH to assure medical records are properly maintained and problem areas are identified and corrected.
  • Be current on HIPPA regulations, federal, and state laws and compliance
  • Contribute to and adhere to VMTH requirements, policies, and standards
  • Perform duties with professionalism, quality customer service, and sensitivity to the diversity
  • Performs other duties as assigned.


  • Earned Associates degree in health care information systems with certification and/or medical coding certification
  • Have a minimum of three (3) years of office experience in medical coding is preferred
  • Knowledge on federal and state laws regarding proper medical record filing.
  • Demonstrated knowledge of electronic filing systems
  • Knowledge of veterinary medical terminology and procedures.
  • Strong organizational and interpersonal skills.
  • Ability to determine appropriate course of action in more complex situations.
  • Ability to work independently, exercise creativity, be attentive to detail and maintain a positive attitude.
  • Ability to manage multiple and simultaneous responsibilities and prioritize scheduling of work skills.
  • Ability to complete work assignments accurately and in a timely manner
  • Ability to maintain confidentiality of all medical, financial, and legal information.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to handle difficult situations involving pet owners, faculty members, or others in a professional manner.
  • Be proficient in computer, typing, Microsoft Office experience, fax, copier, data entry

Commensurate with education, training and experience

Additional Position Information:
This position requires weekend and after work hours’ job responsibilities.

**The statements contained in this job announcement reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility.  It should not be considered an all-inclusive listing of work requirements. **

Applications are available at the following link:

Each applicant, including all current/existing employees, must complete and submit a Tuskegee University employment application, resume/CV, a list of (3) to (5) references (with detailed contact information) and copies of unofficial transcripts (official transcript(s) will be required upon hire). Applicants must meet the minimum qualifications and submit a completed application packet in order to be considered for the position.  The University reserves the right not to fill the position in the event of budgetary or operational constraints. Application packets with missing information will be considered incomplete and will not be processed.

Human Resources Department
Attn: Employment/Recruitment
101 Kresge Center
Tuskegee University
Tuskegee, Alabama 36088
Email Address: 
Equal Employment Opportunity Employer-Male/Female/Veteran/Disabled
Federal law requires identity and employment eligibility verifications on Form I-9 within three (3) business days of employment.
Must be able to pass a background check.