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Posting Date:    January 31, 2020                                   Posting End Date:  February 14, 2020

Position: Program Assistant                                          Department: Bioethics Center

Status: Full-Time, Exempt

Special Qualifications

In keeping with the President’s commitment to Tuskegee University demonstrating “Excellence in Every Way”, the ideal Program Assistant will possess the willingness to use his or her expertise to assist in the university’s efforts to be a sustainable academic organization committed to excellence.

Essential Duties and Job Responsibilities

  • Assume all administrative, clerical and program responsibilities related to internal and external correspondence related to the Administrative Supplement for Research on Bioethical Issues
  • Coordinate travel arrangements, meetings, symposia and conferences
  • Schedule travel for site visits, check requests and expense reimbursements given back form Grant Management Office for corrections.
  • Assist with budget tracking
  • Assist PI and Co-PI with scheduling and confirming meeting related to the research
  • Prepare requisitions, check requests, intra-institutional vouchers and maintain support documentation, as required
  • Check on status of orders processed and verify when purchases have been received
  • Update budget tracking system using Microsoft Excel by entering approved requisitions, check request and expense reimbursements
  • Maintain sign-in sheet for Research Assistants
  • Prepare PowerPoint presentations for PI and Co-PI related to the project
  • Prepare manuscript related to the research for publications
  • Other duties as assigned  

Job Details

  • Demonstrative analytical skills, excellent planning, and organizational capacity
  • Demonstrate ability to work with administrators, faculty, staff, students and other university constituencies
  • Ability to plan, organize, allocate, coordinate and gather/analyze qualitative and qualitative data for reports
  • Demonstrate the ability to make presentations to a diverse audience as requested by PI and Co-PI
  • Experience in computer systems and using database management, spreadsheet, and word processing tools.
  • Knowledge of the Internet World Wide Web and online systems

Qualifications

  • Bachelor’s degree required in an area related to and experience coordination, technical writing, oral and written communication.
  • Experience interacting in rural and urban area in the southern parts of the United States
  • Some experience with scientific writing preferred.
  • Knowledge of fiscal rules and regulations at Tuskegee University

Salary

Commensurate with education, training and experience

**The statements contained in this job announcement reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. **

APPLICATIONS will be accepted in the Office of Human Resources. Each applicant, including all current/existing employees, must complete and submit a Tuskegee University employment application, resume/CV, (3) letters of reference (with detailed contact information) and copies o unofficial transcripts (official transcript(s) will be required upon hire). Applicants must meet the minimum qualifications and submit a completed application packet in order to be considered for the position. The University reserves the right not to fill the position in the even budgetary or operational constraints.

Tuskegee University

Attn:  OHR Employment/Recruitment

1200 West Montgomery Road

101 Kresge Center

Tuskegee, Alabama  36088

Email Address:  employment@tuskegee.edu  |  Fax: 334.724.4319

Equal Employment Opportunity Employer-Male/Female/Veteran/Disabled

Federal law requires identity and employment eligibility verification on Form I-9 within three (3) business days of employment. Must be able to pass a drug screen and background check.