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Office of Information Technology Usage Policies and Procedures 


In support of academic instruction, research, public service, and administrative functions, Tuskegee University provides access to information technologies and network resources for the conduct of official University business and for individual professional purposes related to an official purpose. This enables users to access global information resources, as well as the ability to communicate with other users worldwide. 

System and Network Activities 

The following activities are strictly prohibited, with no exceptions

  1. Violations of the rights of any person or company protected by copyright, trade secret, patent or other intellectual property, or similar laws or regulations, including, but not limited to, the installation or distribution of "pirated" or other software products that are not appropriately licensed for use by Tuskegee University. 
  2. Unauthorized copying of copyrighted material including, but not limited to, digitization and distribution of photographs from magazines, books or other copyrighted sources, copyrighted music, and the installation of any copyrighted software for which Tuskegee University or the end user does not have an active license is strictly prohibited. 
  3. Exporting software, technical information, encryption software or technology, in violation of international or regional export control laws, is illegal. The appropriate management should be consulted prior to export of any material that is in question. 
  4. Introduction of malicious programs into the network or server  (e.g., viruses, worms, Trojan horses, e-mail bombs, etc.).
  5.  Revealing your account password to others or allowing use of your account by others. This includes family and other household members when work is being done at home. 
  6. Using a Tuskegee University computing asset to actively engage in procuring or transmitting material that is in violation of sexual harassment or hostile workplace laws in the user's local jurisdiction. 
  7. Making fraudulent offers of products, items, or services originating from any Tuskegee University account. 
  8. Making statements about warranty, expressly or implied, unless it is a part of normal job duties.
  9. Effecting security breaches or disruptions of network communication. Security breaches include, but are not limited to, accessing data of which the employee is not an intended  recipient or logging into a server or account that the employee is not expressly authorized to access, unless these duties are within the scope of regular duties. For purposes of this section, "disruption" includes, but is not limited to, network sniffing, pinged floods, packet spoofing, denial of service, and forged routing information for malicious purposes. 
  10. Port scanning or security scanning is expressly prohibited, unless this activity is a part of the employee's normal job/duty.
  11. Executing any form of network monitoring which will intercept data not intended for the employee's client machine, unless this activity is a part of the employee's normal job/duty. 
  12. Circumventing user authentication or security of any host, network or account. 
  13.  Interfering with or denying service to any user on Tuskegee University network or any other remote network via Tuskegee University network (for example, denial of service attack). 
  14. Using any program/script/command, or sending messages of any kind, with the intent to interfere with, or disable, a user's terminal session, via any means, locally or via the Internet/Intranet/Extranet. 
  15. Providing information about, or lists of, Tuskegee University employees to parties outside Tuskegee University.  

Email and Communications Activities 

  1. Sending unsolicited email messages, including the sending of "junk mail" or other advertising material to individuals who did not specifically request such material (email spam). 
  2. Any form of harassment via email, telephone or paging, whether through language, frequency, or size of messages. 
  3. Unauthorized use, or forging, of email header information. 
  4. Solicitation of email for any other email address, other than that of the poster's account, with the intent to harass or to collect replies. 
  5. Creating or forwarding "chain letters", "Ponzi" or other "pyramid" schemes of any type. 
  6. Use of unsolicited email originating from within Tuskegee University's networks of other Internet/Intranet/Extranet service providers on behalf of, or to advertise, any service hosted by Tuskegee University or connected via Tuskegee University's network. 
  7.  Posting the same or similar non-business-related messages to large numbers of Usenet newsgroups (newsgroup spam).  

Other Requirements for Using a Tuskegee University System Account

  1. The password should not be written down anywhere that may be accessible to someone looking for it.
  2.  The password should be changed immediately, and frequently thereafter, by not so frequently that you must write it down to remember it.  An interval of 30 days is recommended.
  3. Passwords should be character sequences of at least 8 characters including both uppercase and lowercase letter, numbers, and special characters.  The password should not be found in any dictionary and should not refer to anything personal, like pet names, birth dates, car makes, etc.
  4. If you believe an unauthorized individual has obtained your password, you should IMMEDIATELY: (1) Change the password; (2) Report the event to the Information Technology  Help Desk, Ext. 8040.

The importance of password protection cannot be overstated.  The password is the key to potentially all the data in the system, and is the primary defense against unauthorized viewing or tampering.  Any possessor of your password can do anything in the system that you can do, an you will be held responsible. Various system functions may require additional levels of passwords, which should be safeguarded in the same manner.

In additional to the protection of passwords, all system users agree to provide the proper protection for information to which they have access.  The Family Right to Privacy Act, other laws, and University Policy limit the extent to which personal information may be divulged.  Users must guard against unauthorized viewing of computer screens, unnecessary paper copies of data, unnecessarily public discussions of personal information, and other potential sources of information compromise.